(Incoming) Sending Transcripts to SRJC

Transfer Credit EvaluationPicture of college banners

Per SRJC Policy 8.1.13, lower division credit is accepted for transfer from colleges accredited by recognized regional accrediting associations, but not if it duplicates credit for courses taken at Santa Rosa Junior College. Official transcripts of all previous schooling should be sent directly to the Admissions and Records Office for evaluation. In-person submittals of official transcripts will only be accepted if delivered in a sealed envelope from the issuing institution. Students who submit transcripts must also complete the Request for Evaluation of Transferred Coursework/Credit form in order for their transcripts to be evaluated.  All transcripts become part of each student’s permanent SRJC record and will not be released to other institutions or third parties.

Advanced Placement Credit

Santa Rosa Junior College awards credit for College Entrance Examination Board (CEEB) Advanced Placement (AP) Exams with scores of 3, 4, or 5. Students must have official AP score reports sent by the College Board to the SRJC Office of Admissions, Records, and Enrollment Development for evaluation. To view a chart listing SRJC course comparability and detailing how AP Exams meet General Education requirements, visit the SRJC Web site at https://articulation.santarosa.edu/ click on “SRJC Credit for Advanced Placement Exams”. Please note that a few departments require a score of 4 or 5 to fulfill specific course requirements or place conditions on the award of credit. See the section on Assessment in this catalog for information on exemption from placement tests in math, chemistry, or English with AP scores of 3 or higher. Please consult an SRJC Counselor about AP credit earned prior to 2011-12 or to discuss how AP credit fits into your educational plan. This is especially important for those intending to transfer to a four-year college or university, since each campus determines how AP Exams will apply toward credit in a major.

Military Credit

Four units of credit are granted for honorable completion of basic training of United States military training as evidenced by a copy of the separation paper (DD214) on file in the Admissions and Records Office. Additional credit for military courses may be granted upon evaluation of course content and as recommended in the American Council on Education Guide. Evidence of completion must be submitted to the Admissions and Records Office.

International Baccalaureate Credit

Credit for International Baccalaureate (IB) is granted for a limited number (some) Higher Level IB exams. No credit is granted for the subsidiary level exams. An official IB transcript must be submitted for credit review.

Foreign Coursework Evaluations

SRJC accepts foreign transcripts that have been evaluated by a credential evaluation service accredited by the National Association of Credential Evaluation Services (NACES): http://www.naces.org/members.html.

Foreign evaluation service reports can be expensive. It is recommended that the student discuss their educational goals with a Counselor first to determine if the service report is appropriate for the student’s educational goals at SRJC.

Students must submit an official, sealed or electronic report from a foreign evaluation service to Admissions and Records in order for credit to be reviewed and awarded. Students are not required to send a copy of the original foreign transcript to Admissions and Records.

The credential evaluation report submitted to SRJC should include the following information:

  • Accreditation credentials of school or university
  • Lower/upper division course recommendations
  • Course titles and descriptions (if possible)
  • School calendar system
  • Units (credits) and grades

The report must state that the school is equivalent to a regionally accredited United States institution.

SRJC recognizes lower division coursework that may meet the requirements for Associate Degree general education or major.

If course comparability cannot be determined and applied to the Option A GE pattern or for a major, the course will not be used. The student may submit course description(s) to Evaluations for further review. Students may incur additional fees from the evaluation service if course descriptions are requested. After discussion with the Counselor, the student may submit a major course substitution to the sponsoring department of the major, if they believe a course should have been applied to a major requirement at the time of the transfer credit evaluation.

SRJC is unable to certify foreign coursework for CSU-GE or IGETC patterns for the CSU and UC systems.  Students who plan to transfer to a four year college or university after attending SRJC should be aware that these schools may not accept the foreign credential evaluation; they will review the coursework according to their own evaluation criteria.

WES Evaluation Services

SRJC accepts foreign coursework evaluated by WES (World Education Services).  All transcripts from non-US educational institutions – high school as well as any post-secondary transcripts – must be sent directly to WES by the issuing institution. You will find all the information you need at www.wes.org.

You can apply for your evaluation on the WES website, and should apply for the course-by-course evaluation if you have completed any university-level coursework. It is critical that you read and follow the "Required Documents" information specific to your country of study to ensure that your evaluation is completed as quickly as possible. If your transcripts and diplomas are in languages other than English, you must provide a translation. Please make sure that Santa Rosa Junior College is listed as one of the recipients of the WES evaluation.  Once all the required documentation has been received by WES, the evaluation usually takes 2-3 weeks. 

Send all high school and college transcripts for all schools you have attended. We use these transcripts to determine prerequisite eligibility prior to your registration date. Ensure that the transcripts are official copies in sealed envelopes.

 

Mail all transcripts to:SRJC Students in front of doyle library

Admissions and Records

Santa Rosa Junior College

1501 Mendocino Ave.

Santa Rosa, CA 95401

 

Alternatively, SRJC accepts electronic transcripts from the following electronic exchange services:

1. eTranscripts for California

2. National Student Clearinghouse

3. Parchment

4. eScript-Safe

5. World Education Services (WES)

6. Credential Services

7. Joint Services Military

 

PLEASE NOTE: SRJC does not accept direct email attachments of official or unofficial transcripts from students or 3rd parties. 

Any credit granted by SRJC is subject to re-evaluation by any other college.