Priority Registration

Smiling SRJC student

The California Community Colleges Board of Governors recently approved changes that establish system-wide enrollment priorities designed to ensure classes are available for students seeking job training, degree attainment or transfer and to reward students who make progress toward their educational goals.

One of the great benefits of the changes is that new fully matriculated students who have completed college orientation, assessment and developed an education plan, as well as continuing students in good academic standing who have not exceeded 100 units (not including basic English, Math or English as a Second Language) will have priority over students who do not meet these criteria.

Active-duty military and veterans, current and former foster youth, students in CalWORKs, Extended Opportunity Programs and Services and Disabled Students Programs and Services will continue to have the highest priority level for registration if they meet the same criteria listed above.

Students on probation are encouraged to consult with a counselor to discuss options to improve their academic standing. Two consecutive semesters of academic and/or progress probation can result in loss of priority. Students nearing 100 units should carefully plan their remaining courses.

Beginning Spring 2015:

All new and returning students must complete Assessment, Orientation, and have an Education Plan on file in order to ever earn a registration priority. If you are a continuing or returning student who began Spring 2015 or after and do not have priority, one or more of the following steps is missing: assessment, orientation, or education plan. Please see a counselor to review your options to receive registration priority.

 


 

Priority Registration Frequently Asked Questions (FAQs)

 

What is Priority Registration and who is eligible?

California Community Colleges are required to provide priority registration for qualified students. The following priority levels have been adopted by SRJC according to Title 5, section 58108:

 

Priority Group

Description

Priority 1

  • Continuing  Active Military, Veterans, Foster Youth, Disabled Student Programs (DRD), Extended Opportunity Programs & Services (EOPS) & CalWORKs students with up to 100 units [1]  in-progress and/or completed at SRJC.

OR

  • New and Returning fully matriculated[2] Active Military, Veterans, Foster Youth, DRD, EOPS & CalWORKs students.

Priority 2

  • Continuing SRJC students in with 42 – 100 units[1] in progress  and/or completed at SRJC.

  • New fully matriculated [3] and/or continuing Intercollegiate Student Athletes (Verified by KAD Dean).

  • Fully matriculated returning SRJC students with 42 – 100 units [2] in progress and/or completed at SRJC.

Priority 3

  • Continuing or returning SRJC Priority 4 & 5 students who see a counselor for an education plan by the EARLY BIRD[3] deadline.

OR

  • New fully matriculated [3] students with COUN 270 successfully completed.

Priority 4

  • Continuing SRJC students with 24 – 41.9 units in progress and/or completed at SRJC.

OR

  • New fully matriculated[3] students with online or in-person orientation completed.
  • Fully matriculated returning SRJC students with 24 – 41.9 units [2] in progress and/or completed at SRJC.
  • Fully matriculated returning noncredit students in good standing

Priority 5

  • Continuing SRJC students with 0 – 23.9 units in progress  and/or completed at SRJC.
  • Fully matriculated returning SRJC students with 0 – 23.9 units [2] in progress and/or completed at SRJC.

Priority 6

Open Web and In-person Registration

  • Open Registration for all other New, Returning and Continuing students with over 100 units[1] completed at SRJC.

[1] 100 unit: limit includes only degree applicable units in progress and/or completed at SRJC (SRJC courses numbered 1-299).

[2] Fully Matriculated: Student has completed Assessment, Orientation, and has an Education Plan on file.

[3Early Bird: student meets with a counselor and has an Education Plan on file before the stated deadline (last Thursday in April for summer and fall registration/last Thursday in October for spring registration) . 

 

NOTE: All Continuing and Returning students must be in “Good Standing”. A student in “Good Standing” is NOT on academic or progress probation 2 or dismissal or who is not on any probation for the last two consecutive semesters.

For additional academic calendar dates and deadlines go to: https://admissions.santarosa.edu/academic-calendar          


How do I know what Priority level I have?

Priority level information for each semester or summer term is available in the student's myCubby portal in the Registration Priority link.

What is a "New Student?"

A student is considered a "new student" if they have never enrolled for credit courses at SRJC or were a high school concurrent student the last time of enrollment at SRJC.

What is a "Continuing Student?"

A student is considered a "continuing student" if they are enrolled in classes at SRJC in consecutive semesters (not including summer), one semester after the next. Basically, you must be enrolled in back to back semesters such as fall, spring or spring, fall without breaking enrollment. If you sit out at least one semester, then you will re-enter as a "returning student."

What does it mean to be in "Good Standing"

A student in “Good Standing” is NOT on academic or progress probation 2 or dismissal or who is not on any probation for the last two consecutive semesters.

What is a "Returning Student?"
A student is considered a "returning student" if they previously attended SRJC and then sat out for at least one semester.
 
What is a high school concurrent student?

A student is considered a "high school concurrent" student if you are simultaneously enrolled at both your high school and at Santa Rosa Junior College. High School Concurrent students must complete the online application AND the High School Concurrent form every semester of enrollment.

What does "Fully-Matriculated" Mean?

Fully matriculated is comprised of three components: orientation, assessment and an education plan. Students who complete the required orientation AND assessment AND education plan with a counselor will be identified as fully-matriculated.

What is orientation?

Students may fulfill the orientation requirement by successfully completing a .5 unit Counseling 270 class, or by completing an online counseling orientation, or by completing an in-person counseling orientation. Orientation services provided by EOPS, DRD and CalWORKs programs may also meet Student Success Program (SSP) regulations.

What is Assessment?

Students may fulfill this requirement in a subject area (Mathematics, English, ESL) through one or more of the following:

  • Completing the equivalent course at a post-secondary accredited institution in that subject area and submitting official transcripts from that institution (the course will determine placement). Students must also submit the online Prerequisite Equivalency form.
  • Earning a qualifying AP score or IB exam score in the subject area. Students must submit official College Board transcripts AND the online Prerequisite Equivalency form.
  • Completing the SRJC Placement tests within three (3) years prior to initial registration.
  • Completing valid and approved placement tests at other two-year California community colleges within three (3) years prior to initial registration. Students must submit test scores to the Assessment Office.
  • Having valid Early Assessment Program (EAP) results that satisfy placement conditions on file with the Assessment Office.
What is an Education Plan (aka Academic Plan)?

Students may fulfill this requirement by meeting with a counselor to develop either an abbreviated education plan (one or two terms in length) or a comprehensive education plan (at least two terms in length and reflecting the number of terms required to achieve the student’s declared course of study).

Students may also fulfill this requirement through other programs, such as DSPS, EOPS/CARE, CalWORKs, or other District programs that provide the education planning services.

Students should work with counselors to update their education plans if their goals and courses of study change.

What is the "Early Bird Deadline?"

Students may be able to improve their registration priority level by meeting with a counselor on or before the specified Early Bird deadline each semester. Students are required to meet with a counselor and create an education plan or MAP (My Academic Plan). This date is the last Thursday in April for fall registration priority and the last Thursday in October for spring registration priority. Please see the current Academic Calendar for exact dates.

What is counted in the 100 unit limit?

The 100 unit limit includes only SRJC degree applicable units completed or in progress (SRJC courses numbered 1-299). The 100 unit limit does not include units for non-degree applicable ESL or basic skills course (SRJC courses number 300 and above). Transfer work/units from other colleges is not considered for priority or probation status classifications.

What does "In good standing mean?"

A student is considered in good standing if they are NOT on academic or progress probation 2 or dismissal OR has not been on any probation for the last two consecutive semesters.

Can I appeal my priority level?

An appeals policy and process is available for students who:

  • Lose enrollment priority due to extenuating circumstances-documentation must be attached.
  • Are enrolled in a high unit major
  • Are disabled and applied for but did not receive timely reasonable accommodations-requires approval from the Disability Resource Department (DRD) Dean.
  • Are disabled students who must have priority to meet ADA accommodations-requires approval from the DRD Dean.
  • Demonstrated significant academic improvement but are still on academic and/or progress probation or dismissal.

Link to: Priority Registration & BOG Fee Waiver Reinstatement Petition