Ordering Official Transcripts Online
Transcript orders that include current term enrollment will be automatically held until final grades have been certified. All other transcript orders will be processed as usual.
Transcripts for the current term are typically processed a few weeks after grades are finalized.
Please note that the Pick-Up option will be temporarily suspended until transcript processing resumes for the term.
Official SRJC transcript requests are typically processed within 5-7 business days.
If you need a CSU-GE/IGETC certification with your transcript, please see below.
Transcript Ordering Information
- CSU-GE or IGETC Certification Request Form
A completed CSU-GE IGETC Certification Request Form must be uploaded as an attachment when ordering Official Transcripts online.
• A CSU-GE or IGETC Certification is done when you request your final transcript be sent to the CSU-UC school to which you are transferring.
• Final grades for CSU-GE or IGETC courses must be posted to the academic record before certification can be done.
• If you are a high school student or if you have a Bachelor’s Degree or higher, you do not need this certification.See above instructions for Ordering Transcripts Online then follow these steps:
1. In the Add Attachments section, click on Add Attachment
2. Upload your completed CSU-GE IGETC Certification Request Form
3. Allow up to 5 working days for this form to be processedTo review your General Education status:
1. Sign in to the SRJC Portal
2. Click on My Records
3. Choose Progress to Completion under Graduation
4. Choose General Education Certificate Audit
5. GE audit may not include all transfer coursesClick here to review the General Education Requirements.
If you do not qualify for the certification you will be notified via email.
If you have questions regarding this process, please contact the Counseling Department or (707) 527-4451.
Please confirm your school’s CSU-GE or IGETC Certification requirements prior to placing your transcript order.
When ordering Official Transcripts online, you must upload the CSU-GE/IGETC Certification Request Form as an attachment. Failure to do so will require you to resubmit your order. Please Note: Transfer Institutions only accept IGETC certification when sent with an official SRJC transcript.
- Ordering and Pricing Options
Santa Rosa Junior College waives the Transcript Fee for the first two ever ordered. Requests for free transcripts must be submitted using this form: Free Transcript Request. Free transcripts can only be issued by the Office of Admissions and Records and will be mailed via 1st Class Mail only. See pricing below for subsequent request:
Pricing and Payment
Electronic Delivery Transcripts
$9.50
Per Transcript
1st Class Mail Delivery Transcripts
$13.80
Per Transcript
Local Pick-Up
$18.60
Per Transcript
Pick up Option
Please see the Pick Up Option tab for more information
Payment Methods
You must have one of the following credit/debit cards available to pay for your order:
-- AND --
You must have a VALID EMAIL ADDRESS so that we can communicate with you about the status of your order.
Your credit card will be charged at the time of your order.
- Electronic, Mail, or Pick-Up Delivery Options
Because of current delays in US Mail delivery, we recommend choosing Electronic Delivery for all transcripts. Electronic Delivery provides updates notifying you of the status of your order.
If you are sending your transcript to a:
- California Community
- College California State University (CSU)
- University of California (UC)
We recommend that you choose the Electronic Delivery Option. You will need to check with your individual school to find out their policies for receiving Incoming Electronic Transcripts and it will be your responsibility to obtain any email addresses.
International transcript requests must be sent electronically.
If you need a paper copy and you cannot wait for one to be delivered in the mail, please choose our Pick-Up option tab for more information.
- Local Pick-Up Option
If you need a paper copy and you cannot wait for one to be delivered in the mail, please choose our Local Pick-Up Option. You, or someone you designate, can pick your order up at our Santa Rosa or Petaluma Campuses.
Orders received by 12 pm will be available by 12 pm the following business day, Monday through Thursday.
Orders placed for the Local Pick-Up Option will include an additional $5.00 rush fee ($18.00 total).
The Pick-Up Option is NOT available for orders requiring CSU-GE/IGETC certification.
The Pick-Up Option is NOT available during End of Semester processing. Be sure to read the notices on the ordering page for any updates.
If you would like to designate someone to pick up your transcript for you, you MUST include their name on your order to release your transcript.
Photo ID is required to pick up transcripts.
- The Common Application & College Reports (Transfer to Private Colleges/Universities)
Transcript Matching Form Instructions
- Request an Official Transcript to be sent to the College/University.
- In the Add Attachments section, click on Add Attachment
- Upload your completed Transcript Matching Form.
Transfer College Report InstructionsYou must complete and sign the top portion of the College Report prior to sending it to us. Any Report sent to us without the top portion completed will be returned.
With Official Transcript
- Request an Official Transcript to be sent to the College/University.
- In the Add Attachments section, click on Add Attachment
- Upload your completed College Report Form.
- Allow up to 5 working days for this form to be processed.
Without Official Transcript
- Email the forms with the student portion completed and signed to Registrar for processing.
- Please include your Student Identification Number.
- Include a list of all the Colleges & their mailing addresses or email addresses where you would like the report sent.
- Allow up to 5 working days for this form to be processed.
Click here for more information about The Common Application.
If you have any questions about The Common Application, please contact the Transfer Center.
- Other Attachments
Only documents pertaining to your official SRJC record can be sent along with your transcripts. This would include:
- CSU-GE/IGETC Certification Request Form
- College Report
- Transcript Request form
- Transcript Matching form
We cannot send the following types of attachments:
- Transcripts from another school
- SRJC does not send transcripts from other schools to four-year universities or other institutions.
- Resumes
- Cover letters
- Letters of recommendation
- Common App Midterm Report
- Copies of your current schedule
If you have questions as to what can be uploaded, please call the Transcripts team at 707.527.4513
- Track Your Order
Login to your parchment account to check the status of your transcript order.
- Replacement Transcripts
Mailed Transcripts
- Please allow up to 2-3 weeks for delivery by the US Postal Service.
- Your transcript will be considered lost after 3 weeks from the date it was sent. We can send out a replacement copy at that time.
- We are not able to offer tracking information for mailed transcripts.
- If you accidentally provided an incorrect address on your initial order, we can correct this prior to it being sent. After it has been sent, a new order must be placed.
- After 30 days from the day it was first sent, the order is considered expired. No further action may be taken. A new order must be placed.
Electronic Transcripts
- Your transcript should be available to your recipient within 24 hours from when it is sent.
- If you accidentally provided an incorrect email address on your initial order, we can correct this prior to it being sent. After it has been sent, a new order must be placed.
- The retrieval link expires after 30 days.
For assistance with a replacement transcript, please call the Transcripts team at 707.527.4513.
- Unofficial Transcripts
Available through Student Portal for free at any time.
- Sign in to the SRJC Portal.
- Click on My Records
- Choose View Grades (Unofficial Transcript) under Transcripts and Verifications
- Once your Unofficial Transcript is viewable, you can print the transcript by right clicking on the page.
Unofficial Transcripts are not available for records prior to Fall 1981. For records prior to Fall 1981, you will have to order an Official Transcript.
If you need assistance accessing your Student Portal, please contact the Welcome & Connect Center.
- GED Transcripts
Santa Rosa Junior College does not keep GED records. Please contact GED Services at ged.com
- Incoming Official Transcripts for SRJC Evaluation
To submit Official Transcripts from other accredited institutions to be evaluated toward Santa Rosa Junior College graduation requirements, please follow this link: Incoming Transcripts.
- Transcript FAQ
- Explanation of codes appearing on the transcript
Explanation of codes appearing on the transcript:
01 Instructor Grade Change
02 Incomplete (I) grade changed
03 Grade changed by petition
04 Academic Renewal prior to 1986 Academic Renewal after 1986
05 Course repeated subsequently
06 Repeated course (units/grade allowed)
07 Units changed
08 Repeated at another institution
09 Credit by Examination
10 Course entry adjusted by petition
20 Grade changed to Military Withdrawal (MW)
21 Grade changed to Excused Withdrawal (EW)
30 Progress Renewal
40 Academic Renewal after 1986
55 Course repetition allowed by petition. No additional credits/units awarded. No effect on grade point average. Satisfactory completion of course recognized for Associate Degree, transfer, and prerequisite purposes.
56 Course repetition allowed by petition. Units completed awarded. No effect on grade point average.
90 Administrative change
99 See comment after semester totals