• Access via www.santarosa.edu > LOGIN (upper right).
• View and print class rosters and waitlists. Waitlisted students will auto-enroll if space opens; automatic enrollment occurs after second day of class.
• Generate add codes (only use if waitlist is empty). Add codes bypass waitlisted students.
• See DSPS accommodations for students with approved support.
• Check Records Release to determine if you can share info with a third party.

Wait List Drops

• Remove waitlisted students who didn’t attend the first or second class.
• Link is active from Day 1 through 3rd class meeting.
• If not dropped, waitlisted students auto-enroll.

No-Show Drops

• Drop enrolled students who never showed up or didn’t contact you.
• Available from Day 1 until day before First Census.
• Purpose: Free up space for waitlisted students or others.
• Note: Not the same as certifying your census roster.

Certify Census Roster (REQUIRED for Census Courses)

• Required for all census-based courses (not Positive Attendance classes).
• Confirms official enrollment and final chance to drop no-shows before roster is locked.
• Link opens on class Census Date; must be certified within 3 business days.

Student Drops (After Census)

• Drop students who stopped attending after census.
• Link available until the last day to drop with a "W".

Midterm Progress Indicators

• Required for classes 8+ weeks long (or 6+ weeks in summer).
• Report students' current standing: S = Satisfactory (C or better), U = Unsatisfactory.
• Link activates at midpoint and stays open until final drop date with "W".
• Note: Not permanent grades; replaced with final grades.

Final Grades / Hours

• Submit final grades and (for Positive Attendance) total hours.
• Link opens on the last day of the class.
• Recommended submission: 3–5 business days after course ends. Final deadline listed at top of roster.

Incompletes

• Submit the grade the student has earned so far, then submit the Incomplete Request Form in your Faculty Portal under “myDocuments”.

Assigning an Incomplete

• Include the grade the student has earned so far on the form.

A Few Key Points to Keep in Mind

• Timeframe: The student has one full year to complete the remaining coursework.
• Grade Change: If the student finishes the work, submit a Grade Change Form (also in your Faculty Portal) to update their final grade.
• If Not Completed: If the student does not complete the work within the year, the grade listed on the Incomplete Form will be posted to their record.

Alternative Option

• The student can submit a Petition to Drop due to medical reasons. If approved, they would receive an Excused Withdrawal (EW), which does not impact their GPA and they could take the course again later.
• EW’s do not count toward the enrollment limit and do not affect GPA.

• FERPA affords students rights regarding their education records. Learn more →
• Do not release student information to any third party (including parents) without consent.
• Student records are confidential — even for minors.
• Do NOT post grades publicly or share details without written permission.
• Use secure methods to return or share graded materials.

• A&R receives petitions requiring faculty approval/denial, e.g., drop without a "W", late add, reinstatement.
• Faculty receives email notifications (check spam folder).
• Access petitions via Faculty Portal > SRJC Electronic Forms.