Santa Rosa Junior College complies with FERPA and has strict policies and procedures in place governing student records. In general, the College does not provide access to a student’s permanent records or disclose information to anyone (including a student’s parents) without the student’s written consent.
ANNUAL NOTIFICATION TO STUDENTS:
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are:
1. The right to inspect and review students’ education records within 45 days of the day Santa Rosa Junior College (SRJC) receives a request for access. Students should submit to the supervisor (or appropriate official) written requests that identify the record(s) they wish to inspect. SRJC’s official will make arrangements for access and notify students of the time and place where their records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise students of the correct official to whom the request should be addressed.
2. The right to request the amendment of students’ education records that students believe is inaccurate or misleading. Students may ask SRJC to amend a record that they believe is inaccurate or misleading. They should write the SRJC official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If SRJC decides not to amend the record as requested by students, SRJC will notify students of the decision and advise students of their right to a hearing regarding the request for amendment. Additional information about the hearing procedures will be provided to students when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in students’ education records, except to the extent that FERPA disclosure without consent.
One exception, that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by SRJC in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff ); a person or company with whom SRJC has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, SRJC discloses education records without consent to officials of another school in which students seek or intend to enroll.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by SRJC to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605
Directory information may include, but is not limited to: student’s name, e-mail address, class schedule, and total units enrolled.